Your clients, deadlines, approvals and outstanding work in one place.
The Kima filing framework
One system of names and folders. The folder you drop a document into decides its name.
Anatomy of a reference
Every document gets a reference that reads without opening the file, even ten years from now.
KM-ALUCAMQW-2026M09-ACH-0007Z- KM
- Kima marker
- ALUCAMQW
- Client code
- Derived from the name and the NIU. The NIU itself never appears in the name.
- 2026M09
- Period
- M = month, T = quarter, A = financial year.
- ACH
- Kind of document
- 0007
- Sequence number
- Z
- Check character
- Catches a reference mistyped into an email or read down a phone line.
Build a reference
Choose the kind and the period: the name and the folder follow.
Reference
KM-ALUCAMQW-2026M09-ACH-0007Z
Filename
KM-ALUCAMQW-2026M09-ACH-0007Z.jpg
Folder
- ALUCAMQW
- 2026
- 2026M09
- ACH — Purchase invoices
Check a reference
Paste a reference received by email or written down by hand.
The tree follows your obligations
A réel client sees monthly folders, an IGS client quarterly ones. Nobody sees a folder for a tax they do not pay — which is what makes an empty folder mean something.
3 folders for the year · 0 to chase
2026AFinancial year 2026
- COR — Tax correspondence
- IDF — Tax identity
- PRV — Filing evidence
What the phone called the file
Names sent by WhatsApp or from a camera usually carry the date. We read it and suggest it; nobody files on your behalf.
Suggestion
Suggested from date 2026-09 read from the filename. To be confirmed.
- Period
- 2026M09
- Kind of document
- No clue
Three principles
01
The folder is the form
A client will not fill in four fields, but they will drop a file in a folder. The folder carries the information.
02
The name survives the system
On a USB stick, in an email attachment, or in the vault in 2032, the document describes itself.
03
An empty folder is a finding
The tree comes from your obligations: a folder that should hold something and does not is visible before the deadline.